This guide describes how to set a vacation e-mail responder if you are using Stanford's Office / Outlook 365.
Outlook started featuring a new look recently. This article has been updated to cover the new interface creatively named "new Outlook." You can find the instructions for the unnamed old look at the bottom of the document.
New Outlook
Click on the gear icon in the top right corner of the website (marked with a red square on the screenshot below):
Once you have clicked the gear icon, you should see a list of settings appear. Vacation responders are now considered an advanced setting. Please click on the link "View all Outlook Settings" at the bottom of the settings list (marked with a red rectangle in the screenshot below):
A settings window should have appeared. Click on "Mail" in the left-most pane, then click on "Automatic replies" in the middle pane as indicated by the red rectangles in the screenshot below:
Click on the "Automatic replies on." Now set your away dates and times and make sure you click on the "Send replies outside your organization" if you wish that people that do not have a @stanford.edu email address also receive your automatic reply.
Last but not least, make sure you click on the "Save" button at the top of the Settings window.
Red rectangles in the screenshot below highlight all the important bits:
Congratulations, you have set your automatic replies, and it only took a few more clicks than it did in the Old Outlook. Hopefully, you're all set for your vacation now. Have fun!
Old Outlook
Open your web browser and enter the Stanford Webmail's URL: https://webmail.stanford.edu/
Click on the gear icon in the top right corner of the website (marked with a red square on the screenshot below):
Once you have clicked the gear icon you should see a list of settings appear. Click on the "Automatic replies" setting (marked with a red square on the screenshot below):
You should now see an "Automatic replies" pane that will allow you to customize your vacation response. You may set the start and end dates and customize the message. Make sure to select "Send automatic replies" and check the "Send automatic reply messages to senders outside my organization".
Once you are happy with the message and all the other customizations, you can save the vacation responder by clicking "OK" at the top left corner of the "Automatic replies" pane (marked with a red square on the screen shot above).
If you need to remove your vacation e-mail responder, follow the instructions above, but select "Don't send automatic replies" on the "Automatic replies" pane (see screen shot above).
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